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Privacy

Termbook helps schools keep their pupils and school fees records. This page explains, in plain words, what we keep and how we look after it.

What we keep

• Your school’s name, address, logo and colours.
• Pupils’ names, class and gender, and any extra details your school chooses to add (such as a parent’s name and phone number, or date of birth).
• Fees, discounts and payments that your school records.
• The email address and name of each person who signs in for your school.

Who can see it

• Only people your school has given a login can see your school’s records. Other schools cannot see them.
• Parents cannot see Termbook. They only get the receipts your school chooses to send them.
• We only look at your records when you ask us for help, or to keep the service working.

How it is kept safe

• Records are stored on Google’s cloud (Firebase), sent over secure connections and stored encrypted.
• Your school can hide all amounts behind a PIN.
• Past terms’ records cannot be changed, and pupils are never fully deleted by mistake.

What we never do

• We never sell your school’s data or share it with advertisers.
• We never contact your parents.

Your records are yours

Your school can download a full copy of its records at any time. If you stop using Termbook, we can give you a copy, and we will delete your school’s records when you ask us to.

Questions

Chat with us on WhatsApp: 0816 095 5990.

Last updated: October 2026.